PROVWiki: Terms & Conditions

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1. These terms and conditions apply to the access, use of, and contributions to, PROVWiki. By using PROVWiki you agreed to be bound by these terms and conditions.

Purpose of PROVWiki

2. PROVWiki is a service provided by Public Record Office Victoria (PROV) to allow users to contribute information about archival research and sources available within PROV’s collection. Members of the public and PROV staff may contribute a commentary on records held by Public Record Office Victoria, or research undertaken using PROV records, in accordance with these terms and conditions of use. Contributions should be factual and descriptive. Inflammatory or derogatory material of any kind, or any material in breach of the Equal Opportunity Act 1995 or the Charter of Human Rights, will be removed.

Reuse of content

3. The content of PROVWiki may only be used as set out in paragraphs 4 and 5 below by members of the public for personal or non-commercial purposes.

4. Where the content of PROVWiki is used in any other work, you must attribute the author and source of the content as well as use reasonable endeavours to ensure that the content is copied accurately at the time of publication.

5. If you wish to refer to any part of PROVWiki electronically, you must use a hyperlink to the relevant part of PROVWiki and attribute the author.

6. Any restrictions imposed by these terms and conditions do not exclude the legitimate operation of limitations and exceptions, including fair dealing, as defined and permitted by current Australian Copyright Law.


7. Public Record Office Victoria does not support or promote any opinion or representation found on PROVWiki and cannot vouch for the accuracy of any information published on PROVWiki.

Limitation of liability

8. Public Record Office Victoria will make every endeavour to hold, retain and protect data submitted to PROVWiki. We suggest you keep a copy of your own contributions.

9. Public Record Office Victoria cannot endorse the contents of websites hyperlinked to from PROVWiki. Please contact PROV if you feel any hyperlinks are inappropriate and they will be investigated and removed.

10. Public Record Office Victoria will use reasonable endeavours to ensure that your personal details, including your real name and email address, are kept secure.

11. PROVWiki is subject to the laws and regulations in the State of Victoria, Australia.

Contributions to PROVWiki

12. By contributing text or images to PROVWiki, you grant Public Record Office Victoria a non-exclusive licence to use, reproduce, modify, adapt, and publish your contribution on its website and in other publications, both online and in print. You also accept that other users may edit, alter or remove your contribution in accordance with the terms and conditions of PROVWiki. If you do not want your contribution to be used in this way, please do not submit it to PROVWiki.

13. By contributing text or images, you warrant that such text or images are your own original work or you have a licence from the author or other copyright owner of the work, they are not defamatory and do not infringe any law in the State of Victoria, Australia. If you are the owner of text or images which you believe have been used without your permission, please contact PROV and the applicable content will be removed.

14. Any contributions to PROVWiki made by Public Record Office Victoria staff in staff time and as a result of their employment as Victorian Public Servants are protected by Crown copyright. This in no way affects the provisions detailed in paragraphs 12-14 above.

15. Any contributions to PROVWiki must not reveal information to which an exemption under the Freedom of Information Act 1982 may apply, or which is in breach of the Information Privacy Act 2000, the Health Records Act 2001 or the Public Records Act 1973.


16. You should provide us with your real name and a valid email address as part of the registration process. In order for your contributions to be monitored, you should select a unique user name. You should not appear to impersonate someone else. PROV is entitled to publish your real name in association with the articles and edits you contribute, but will not make your email address publicly available. If you use PROVWiki to email another user on PROVWiki your email address will be automatically disclosed to the recipient of your email.

17. You should not use multiple logins. Use of multiple logins may result in the suspension of your account.

18. You should select a password which is known only to you and not share it with anyone else.

19. You must not submit contributions, or provide edits to other contributions, which:

  • Are considered likely to offend, provoke, or attack other users of PROVWiki or staff of Public Record Office Victoria
  • Are racist, sexist, homophobic, sexually explicit, abusive, contain swear words, or are otherwise objectionable
  • Constitute a breach of copyright or amount to a defamation, or otherwise break the law or condone or encourage unlawful activity
  • Describe or encourage activities which could endanger the safety or well-being of others
  • Contain content which could cause damage to a computer, software program, network or server
  • Supply information which reveals personal information about yourself or anyone else, including individuals’ phone numbers, addresses or email addresses
  • Are exact or close copies of entries already contributed to PROVWiki, considered to be spam or commercial unsolicited advertising or promotion not connected to the public record described
  • Are considered to be not within the purpose of PROVWiki as defined in paragraph 2 of these terms and conditions
  • Contain links to other websites which do not contribute to the purposes of PROVWiki

If you submit an entry in a language other than English, you are required to also submit an English language translation, to allow moderation to occur.

Public Record Office Victoria reserves the right to delete, without warning, contributions which breach these rules.

20. Public Record Office Victoria will monitor the contents of PROVWiki; however, it cannot guarantee that there will be no offensive content at any time on PROVWiki. You can notify Public Record Office Victoria of any content on PROVWiki that you consider offensive or a breach of the terms and conditions by clicking the “Contact PROV” link on the PROVWiki menu, and emailing or telephoning PROV at the email address or phone numbers provided.

21. If you breach these terms and conditions of use, we may suspend your account either temporarily or permanently. If you feel your suspension is in error, please contact PROV.

22. Public Record Office Victoria is not responsible for any actions, claims, proceedings, or liabilities arising out of your violation of PROVWiki terms and conditions. You are responsible for all statements made by you, and for acts that occur through the use of your username and password.

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