Help:Linking to the PROV catalogue
The PROV online catalogue www.access.prov.vic.gov.au allows you to link directly to pages describing government agencies, series of records and even individual records if you want to cite your sources or link to digitised material.
The following templates show how you can create URLs (or web addresses) that link to the various types of catalogue page on PROV's website.
An explanation of the different catalogue pages and the information they record can be found in our guide to PROV's 'Archival Control Model'.
The VPRS or Victorian Public Record Series is one of the central mechanisms PROV uses to organise records. The catalogue page for each series describes what the series is and what is recorded, provides a history of the records and relationships with other series, gives information on how to use the series, and lists the contents of the series.
To link to a Series page, use the following template, replacing the number at the end of this example URL with the number of the series you want to link to:
VPRS 283, Divorce Case Files, Melbourne
The VA or Victorian Agency, is a number given to each agency in the Victorian Government, such as the Crown Lands Department, the Ballarat Courts or the Albacutya Primary School. Agencies create records, and the catalogue pages give a description and history of the agency, including its relationships with other agencies, and a list of the records series created by that agency.
To link to an agency page, use the following template, replacing the number at the end of this example URL with the number of the agency you want to link to:
VA 678, Ballarat Courts
Item Details pages
Individual records are called 'items' in PROV's terminology. Records are collected together into recordkeeping systems, which are described by the Series pages in the PROV catalogue. Because there are so many items, the URLs for the pages cannot be guessed intuitively; you need to visit the item page to find the item's identifying number.
URLs for physical records
For physical records, you can cut and paste the URL from your browser for the item you want to reference. You will get a string like this:
However, you can simplify this long string by removing the 'breadcrumbPath' section of the URL, as seen in the second example below:
VPRS 28/P3 Probates, unit 805, item 156/492
In this case there is a digitised version of the paper file attached to the paper record. You can click on the 'View digitised Item' button, and the digitised version will download. Do not use the URL of the downloaded file as a link however. The way that these files are stored on our system means that this link will not work reliably. Use the Item Details page link instead.
URLs for born-digital records
Because digital records are managed differently to physical records in our system, there is a different template. As well as the Item Details page, there is a Sub-Item Details page for most digital records This new level has been introduced because, when dealing with born-digital material, it is necessary to be more specific managing multiple documents within a recordkeeping item. On the other hand there is no 'Unit Details' page, because there are no physical units that need to be described. Template URLs for both the Item Details and the Sub-Item Details pages are given below
VPRS 16171/P1 Regional Land Office Plans Digitised Reference Set, item Plans (Wh-Z)
VPRS 16171/P1 Regional Land Office Plans Digitised Reference Set, sub-item Yangardook Parish Plan, Imperial measure 3948
Unit Details pages
Units are used to describe and manage box or container that records are stored in, and it is often necessary to order records by unit because the items are not registered individually on the system. Also, it has been PROV's practice to call volumes 'units'. To create the URL for a unit, the following template is used:
VPRS 720/P0, Court of Mines Registers [Ballarat], unit 3 (11/1866 - 12/1871)
Note that again you will need to visit the page so that you know the 'entityId' number.