Creating a new page using the Transcribed Record Form

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Step-By-Step Guide

1. Select Create a page in the left-hand column.


2. Enter a title for the page you are about to create. Think of a title that will be meaningful for others.


3. Enter an address and press the Look up Coordinates button. The placemark will not appear until after you have completed your form.


4. Under the map enter the Location - keep your location names consistent and don't use abbreviations eg Victoria not VIC.


5. Enter the Record Citation - use the format PROV, VPRS 1163/P1, Unit 744, 1883/291


6. Enter the Record URL - to link to a Series page, use the following template, replacing the number at the end of this example URL with the number of the series you want to link to: http://www.access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewSeries&entityId=1163


7. Enter the Agency details - The VA or Victorian Agency, is a number given to each agency in the Victorian Government, such as the Crown Lands Department, the Ballarat Courts or the Albacutya Primary School. Agencies create records, and the catalogue pages on the Public Record Office Victoria website. Use the format VA 678 Ballarat Courts.


8. Enter the Agency URL - to link to an agency page, use the following template, replacing the number at the end of this example URL with the number of the agency you want to link to: http://www.access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewAgency&entityId=678


9. Enter the Date most relevant to the record eg the date it was created, the date that a significant event took place, or the date that the record was signed- use Australian date conventions eg 01/01/2001 or 1 January 2001 or 1st January 2001 - the Wiki does not recognise the American date convention mm/dd/yyyy or the month written in lowercase eg january.


10. Enter User Tags - these are the words that will help others find the page. Separate your tags using semi-colons.


11. Select a Record Type from the drop-down-menu or if the appropriate Record Type is not there, enter it in the field to the right Suggest a Record Type - A good rule of thumb is to use the same wording for your record type as the wording in the title of the Series. 


12. Select an Event Type from the drop-down menu or if the appropriate Event Type is not there, enter it in the field to the right Suggest an Event Type.


13. Select the Language your record is written in from the drop-down-menu.


14. Enter the Copyright URL - the website address for the copyright/licensing laws covering the record. For Public Record Office Victoria records this will be http://prov.vic.gov.au/copyright


15. Enter the Related Resource URL - this might be another page on the Wiki or it may be an external website depending on what you think would be most appropriate.


16. Enter in a Record Overview - this can be a description and/or the story behind the image.


17. Select a Category from the drop-down-menu. If the appropriate category is not there, enter it in the field to the right Suggest a Category? 


18. To add an image, click on the Add and image and/or transcript button
Images uploaded to the Wiki need to be less than 2 MB. A good rule of thumb is to aim for around 400 - 600 kb if you only have one or two images to upload to a page. If you would like more information on resize an image visit Uploading an Image


19. Click on Upload File.


20. Click on Browse, find your file and click Open.


21. Enter a short description of your image in the Summary, then click Upload file.


22.If you have further information, for example, a table that you would like to add enter it in the Free Text box.


23. To complete your form, press the Save button.

"Tagging" People, Places, Locations, Occupations and More

The PROV Wiki enables you to "tag" properties in the text. For example, the name "John Smith" can be tagged as being a Person's Name. To tag properties, click on the Edit tab at the top of the page. Highlight the text you wish to tag, then use the buttons at the top to tag it eg select Farmer, then the 'O' button for Occupation.


Edit your Form

If you have changes to make to your form after you have completed it, click on the Edit with Form tab at the top of your page.

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